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Setup FI Fiscal Year Period FICO Periods

2008-08-15 00:50:54

The client wants fiscal year to be set from May 1 – April 30 but they use a 4,4,5 accounting period setup meaning that every month end on the last Friday of the month. I am setting for 2006-2007. As you know, the FYV should be year dependent, so how can the periods be set up. In IMG go to financial accounting global setting then go to fiscal year variant and set the fiscal year variant on year dependent year and follow the following procedure: 1. enter name of month started from may and end on april2. enter the number of days in a month you want to close for example in may number of days is 28 instead of 313. enter period from 01 to 12 started from may to april4. enter -1 against the month from jan to april For Examp...

Check List for FI Year End Closing FICO Periods

2008-08-15 00:50:31

1 Execute Report for InterCompany Activity & Journal Entries2 Open posting period for next yr3 Run Business Area's Assignment report.4 Review list of recurring journal entries5 Execute Recurring Entries for A/R, A/P, G/L6 Process Parked A/R, A/P, G/L accounting documents7 Final Cutoff for the Maintenance of Fixed Asset- Add Transfer and Retire8 Run Depreciation in Test Run and post9 Verify Display Log for Depreciation Test Run10 Capitalize AUC Assets if needed11 Enter Payroll Data to SAP12 Verify Depreciation Balances with GL balances13 Post Depreciation14 Execute Asset History Report, and retire assets if needed15 Adjust specific depreciation areas if necessary16 Reconcile AM subledger with GL17 Check Bank Data18 Review AR Open Items19 Review AP Open ...

Is There an Automatic Program for MMPV FICO Periods

2008-08-15 00:50:06

The client I am working with has an outdated training client. The current posting period right now is November 2004. I have two questions: 1. Does anyone know of a shortcut to get the current posting period updated versus opening each month from Nov. '04 until today. 2. Is there an automatic program that can be set up to change to current period without having to go in manually every month to initiate MMPV. In IMG, you can go to Logistics - General => Material Master => Basic Settings => Maintain Company Codes for Materials Management. You can then enter the periods that you need to have open. As far as running something monthly, if you are working only in one general region of the world, you can run program RMMMPERI f...

Variants in OB52 to use Multiple Time Zones FICO Periods

2008-08-15 00:49:38

Is there anyway to configure the posting periods variants in OB52 to use multiple time zones? For example, if the US is one company code can multiple variants be setup for the different time zones? In T-code OBBO you can create, if you are need, for every company code a posting period variant which must assign to company code - T-code OBBP. With OB52 you can determine for every posting period variant a posting period for every account type (A,S,D,K,M and +). Important: In FI it is possibile only two period ranges have to be open at the same time, during of the closing procedure, one for posting period of fiscal year (1-12) and one for special posting period (13-16). If my answer it is not sufficient, please give me a exam...

Allowed OB52 based on company code FICO Periods

2008-08-15 00:49:14

If you have several company codes and want your users only to be able to open and close periods(transaction OB52) belonging to their posting period variant (=company code). First you configure the Posting Variant :- 1) FI- FI Global Settings - Document - Posting Periods - Define Variants for Posting Periods 2) FI- FI Global Settings - Document - Posting Periods - Assign Variants to Company Code Second Step:- Goto SE11 copy the view V_T001B to ZV_T001B_000X (000X indicate the Posting Variant) In Change mode, tabstrips Selection Conditions Insert line 2 with Table Field Name Operator Comparative Value AND/ORT001B BUKRS EQ '000X' AND Save your entries Third Step :...

Allowed OB52 based on company code

2008-08-15 00:48:44

Integration of FICO with Other Modules

2008-07-30 12:11:57

What are the steps for integration of FICO with other modules SD, MM etc. ? Some basic information : FI-MM: The integration between FI-MM happens in T-code OBYC. 1. When PO is created : ---- No Entry ----- 2. When GR is posted Inventory Account dr (Transaction Key BSX in OBYC) To GRIR account (T.Key WRX in T-code OBYC) 3. When Invoice is posted GRIR account Dr. Vendor account Cr. 4. Payment made to Vendor Vendor A/c Dr To Bank Clearing A/c Cr. Points to know : Movement Types, Assignment of Movement types to T-keys (T-code OMJJ), Value string (I also need some information on this) , OMWN and OMWB transactions. --- There is a close integration b/w FI & MM, actually document flows from MM to FI in th...

Questions and Answers for SAP Financial

2008-07-30 12:11:29

Q1-What are adjustment postings and its use? Give t.codes and paths if possible? Answer: fb50,f-02 and others could be used for adjustments. These adjustments are to correct any financial representation that has already been booked into the accounts. Q2-Suppose I have purchased goods of 10 units(raw materials or semi-finished goods) worth Rs10000 from vendor A (suppose) and also made payment for the same. Now during the manufacturing process, it was observed that 3 units are defective, now my question is how do we deal with the defective units in SAP as I have already made payment for the 10 units(i.e Rs10000). Answer: If you have a GRN against these materials, then the same can be return delivered. An appropriate movement type needs to be configured fo...

Questionnaire with Answers for SAP FI

2008-07-30 12:11:04

What is the difference between company and company code?A company is the organizational unit used in the legal consolidation module to roll up financial statements of several company codes.The Company Code is the smallest organizational ! unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. How many chart of accounts can be attached to a company code?One or more Operative Chart of Accounts can be assigned to a company code. A COA must be aasigned to a company code. This COA is the operative COA and is used in both FI and CO. One Chart of Account can be assigned to many Company codes i.e., Multiple company codes can either share the same or have separate COA. But a company code (Country specific Company code or International Company co...

SAF FI Frequently Asked Questions 2

2008-07-30 12:10:37

1. Where to assign activity type in cost centers? OR how to link cost centers & activity types? >> There is no direct assignment. You plan the output for a cost center first in kp26. Then you've to plan the value of that cost center which you budget for a period in kp06. Planned Activity expenditure / Planned Actvty qty gives yoa planned act rate which you can use to valuate your activity confirmations in mfg ordrs. You can also define your own prices,but you have to run the price revaluation if you want to revaluate your actual activity prices. 2. For stat. key figure what is the significance of sender & receiver cost elements & cost centers? >> Stat key fig are not real account assignments. In simple traditionl terms it is the base to allocate or define praportions with whic...

SAF FI Frequently Asked Questions 1

2008-07-30 12:10:14

1. Whether any FI doccument will be created during PO(Purchase order)? If please mention the entry also. 2. What factors differentiates from one dunning level and other dunning level?3. APP There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is need to configured.4. What are various types of servers in SAP R/35. Can anybody explain me FI-MM integartion.pl explain in detail i. movement typesii. account classiii. material types6. Maximum no. of dunning levels are created?7. In how many ways APP is configured8. What is diff between AAM, Recurring entries, Sample doccument? Find here with the answers for your questions 1.Whether any FI document will be created during PO(Purchase order)?If pl ...

SAP FI FAQ

2008-07-30 12:09:44

1. There is "company" field in the Company Code global settings. The R/3 help says that it is being used for consolidation. We can use Group Chart of account to do the same. What is the significance of this field?What is different between company & company code? 2. When we copy the COA, only one Fin Stat Version is being copied. A COA can have many Fin Stat Version. Why copying of COA allows only one Fin St Ver? 3. What are the information that are not copied to new company code when we copy company code? 4. Whether one group chart of account can be assigned to 2 Operational charts. For Eg. INTA and INTB is being used by group of company as OCA. Whether GCA GRP can be assigned to INTA and INTB? 1A). Company is an organizational unit which is generally used in the legal consolidation...

FI Errors and Probable Solutions

2008-07-30 12:09:15

These are some of the issue for which probable solutions are given, hope they are helpful : Scenario 1:I have configured FBZP, Fi12 for house bank. But when I am doing payment run in F110 I am getting following error: Company codes X1YZ/X1YZ do not appear in proposal 05/03/2006 REMI2. DiagnosisNo data exists for the specified paying company code X1YZ and the specified sending company code X1YZ in payment proposal 05/03/2006 REMI2. System responseThe payment proposal cannot be edited. ProcedureCheck the flow trace and payment proposal list in order to determine why the specified company codes are not contained in the proposal Solution :* That’s generic error for payment run, check whether there are any due items as on date (tcode fbl1n). You can also ...

SAP FI/CO Sample Questions and Answers 2

2008-07-30 12:08:39

1. Since the line item display takes up additional system resources, you should only use it if there is no other way of looking at the line items. So, you should not activate the line item display for the following accounts (Note: we can have more than one correct sentence. Please select the sentences you think they are correct): a) [ ] P+L Statement.b) [ ] Reconciliation.c) [ ] Revenue.d) [ ] Material Stock.e) [ ] Tax. 2. Consider the following statements: 2.1. Accounts with open item management must have line item display activated.2.2. You can activate or deactivate open item management everytime, even if the account hasnÂ’t a zero balance.2.3. You can select both local and foreign currencies as account currency.2.4. If the account is the local currency, the account can only b...

SAP FI/CO Sample Questions and Answers 1

2008-07-30 12:07:58

1. About evolution in the world of business, we can affirmate that (Please choose the correct sentence): a) [ ] The internet revolution could turn available to companies the use of ERP functionality.b) [ ] The next generation of Â“new dimensionÂ” products appeared taking functionality out of the company, to bring value through extending the Internet Revolution.c) [ ] The internet has driven to a collaborative environment where value is created through collaboration within business comunities.d) [ ] In the first the companies were looking at Cost reduction and efficiency through integration of business comunities. 2. About the definition of ERP and e-business functionalities, we can say that (Note: we can have more than one correct sentence. Please select the sentences you think the...

SAF FI Technical Interview Questions 2

2008-07-30 12:07:19

Questions are answer best of my knowledge, if I am wrong, please correct me..anyone………… 1. How can be or in what way baseline date is important in Automatic Payment Program run? The Baseline date is used to calculate the due date by taking into account the payment terms. On the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the ‘Next Payment Date’ before picking the invoices to be paid. 2. Please tell me the procurement cycle how it works? Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could either happen based on the requirements on the SO, ...

SAF FI Technical Interview Questions 1

2008-07-30 12:06:54

1. Tell me about FI Organizational structure?Ans: Client | Operating Concern |Controlling area1 Controlling Area 2 |Co. Code 1 Co. Code 2 |Bus area 1 Bus area2 Bus Area3 Bus Area 4 2. How many Normal and Special periods will be there in fiscal year, why do u use special periods?Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can be used for posting tax and audit adjustments to a closed fiscal year. 3.Where do you open and close periods?Ans: PPV is used to open and close the periods based on a/c types considering GL Accounts. Tr. Code. OB52. 4.What do you enter in Company code Global settings?Ans: 4 digit Alphanumeric key.Name of the companyCityCountryCurrencyLanguageAddress 5.What is document type, and what does it ...

FI/CO Interview Questions

2008-07-30 12:06:22

What is APC? APC stands for Acquisition and Production costs. Acquisition means any asset which you may acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like customs, octroi, freight which you add and arrive at total cost of acquisition for capitalisation of the asset.For ex Say a computer. The total cost which you incurr for the acquisition of the computer including installation will be your APC Production cost means any asset which is created internally within the organisation. This is normally created by means of AUC and you go on adding cost to the AUC as and when you incurr exp. for the same.For ex. say addition to the office building. Therefore APC incudes any external acquisition or internal construction of exp. which needs to be capi...

Employee Trip in SAP FICO

2008-07-24 13:54:38

Definition An employee trip is a business trip taken by an employee. A business trip is an employee’s change of location, including the trip to and from another location, due to a temporary external activity. Use The employee trip is used for planning, account assignments and accounting of the trip costs incurred as a result of an external activity. Structure An employee trip is made up of trip facts , trip costs assignment specifications, trip accounting results, a trip transfer amount and a trip status .The trip facts are the documentary or Travel Accounting-relevant information regarding a trip. Trip costs assignments can be specified for an employee trip or for individual trip facts.The travel accounting results and the trip transfer...

The Overall Process of Travel Management in SAP FICO

2008-07-24 13:54:15

Purpose With the R/3 Travel Management application component, you can perform all of the business processes involved with a business trip efficiently and reliably in one single process. The goal of this process is the complete and integrated administration of travel expenses from travel planning to correct taxation in Payroll Accounting (HR), correct posting in Financial Accounting (FI), and clearing in Controlling (CO) or Funds Management (FM) according to the allocation-by-cause principle.Within the process, using the Travel Planning component, you can plan business trips quickly and easily, record the basic trip facts and book travel services. After the trips have been taken, using the Travel Accounting component...

Choose Travel Accounting in SAP FICO

2008-07-24 13:53:39

Use There are two options for calling Travel Accounting from the initial SAP R/3 screen. Procedure for Financial Accounting Choose Accounting ® Financial accounting ® Travel management ® Accounting. The Travel accounting screen appears. Procedure for Human Resources Choose Human resources ® Travel management ® Accounting. The Travel accounting screen appears....

Choose Travel Planning in SAP FICO

2008-07-24 13:53:19

Use There are two options for calling Travel Planning from the initial SAP R/3 screen.For more information, see Travel Planning in the R/3 Library. Procedure for Financial Accounting Choose Accounting ® Financial accounting ® Travel management ® Planning. The Travel planning screen appears. Procedure for Human Resources Choose Human resources ® Travel management ® Planning. The Travel planning screen appears....

Change Employee Trip in SAP FICO

2008-07-24 13:52:55

Use As a rule, you have to add to the trip facts after completing a trip. As a part of the approval procedure, the expenses department or a superior may ask you to change your trip facts. Changes made to an employee trip signify changes in the trip facts. Using the Change trip function, you can modify an employee trip if you have the necessary authorization. Integration You can only change an employee trip by using a trip entry scenario. Prerequisites To change an employee trip, you need special authorization. This authorization can only be assigned through Customizing for Travel Management. Features Changing an employee trip includes:Changing trip facts that have already been recordedDeleting trip facts that have already been recordedA...

Create Employee Trip in SAP FICO

2008-07-24 13:52:34

Use The main goal of Travel Management is the accounting and reimbursement of travel expenses. First, you have to record the trip facts in the R/3 System so the system can determine and calculate the trip costs. All of the trip facts for a business trip are saved in the database under an employee trip. Using the function Create employee trip, you can create a new employee trip. Integration You can only create an employee trip by using an entry scenario. Prerequisites To create an employee trip for someone, you must first maintain the personnel master data for this person. Especially, a trip costs assignment guideline must exist. Activities Each employee trip is uniquely defined by the personnel number and a trip number. First you enter t...

Display Employee Trip in SAP FICO

2008-07-24 13:52:13

Use You want to view the facts of an employee trip without making any changes. Using the function Display employee trip, you can display but not change employee trips. Integration You can only display an employee trip by using a trip entry scenario. Features You can view all of the facts for an employee trip that can be entered in dialog. You can not change these trip facts. You do not have to save the employee trip to exit the function. You can not use this function for mass processing. Refer to Display Trip (Travel Manager) Display Weekly Report...

Copy Employee Trip in SAP FICO

2008-07-24 13:51:55

Use If you, for example, travel regularly once every two weeks to the same customer or plant, except for the trip duration, the trip facts are practically identical. Or, if a group of employees takes the same business trip, the trip facts are almost identical here, too. In such cases, it is easier to copy the employee trip. You can use this function to copy employee trips. Integration You can only copy an employee trip via a trip entry scenario. Features You can copy employee trips for a single personnel number. Using this function, it is easy to copy trips that you take repeatedly. After you have copied the employee trip, you have to adapt all trip data to correspond with the trip duration. You cannot save th...

Print Employee Trip in SAP FICO

2008-07-24 13:51:34

Use You can view the accounting results for an employee trip in the system at any time. The system uses the standard form to display them. You can print the standard form for an employee trip using this function. Integration You can only print an employee trip by using a trip entry scenario. Prerequisites You have to approve and account the employee trip first. Features The function can only print employee trips that have at least the trip status "approved, accounted". Only one employee trip can be printed at a time. You can not use this function for mass processing. Refer to Print Trip via Travel Manager Print Weekly Report...

Employee Trip Deletion in SAP FICO

2008-07-24 13:51:12

Use Not every trip that is planned is actually taken. Nonetheless, an employee trip that was created by the system in Travel Planning, exists in the database. Under certain conditions, it is possible for you to delete such employee trips from the database using this function. Integration You can only delete an employee trip by using a trip entry scenario.You can not use this function to delete employee trips that have already been posted. You can only cancel such employee trips to reverse accounting results. Prerequisites You can only delete employee trips that fulfill the following conditions:The employee trip does not contain any paid advances.The employee trip does not contain any paid receipts.The employee trip does not contain a trav...

Display Employee Trip Corrections in SAP FICO

2008-07-24 13:50:51

Use After you have posted an employee trip to financial accounting, you can still make changes. For quick, central reapproval, you only have to check the corrections. You can use this function to display the corrections that have been made to an employee trip. Integration You can only display the corrections to an employee trip via a trip entry scenario. Features The system displays all trip corrections. It shows you a direct comparison of the old value and the new value. Changes are only recorded as corrections if they take place after posting of accounting results. You can not use this function for mass processing. Refer to Display Corrections via Travel Manager Display Corrections via Weekly Repo...

Simulation of Accounting of Employee Trip in SAP FICO

2008-07-24 13:50:32

Use When planning trips and checking and approving travel requests and business trips that have already been taken, it is helpful to know the travel expenses to be expected. The exact travel expenses for an employee trip can not be determined until after travel accounting has been performed. But travel accounting can not take place until after approval. To obtain an overview of the expected costs for a trip before that, you can use this function to simulate accounting of an employee trip. Integration You can only simulate accounting of an employee trip by using a trip entry scenario. Features On the basis of the trip facts, the system determines the accounting results. It displays the trip facts and the ...

Employee Trip Approval in SAP FICO

2008-07-24 13:50:09

Use The system can only account employee trips that you have approved for accounting. To approve employee trips, you have two options:Approval of exactly one individual trip via a trip entry scenario Approval of one or more trips via Approval Integration If you only want to approve one employee trip via a trip entry scenario, you can start simulation of accounting of the employee trip first. This gives you an overview of the trip costs to be expected....

Showing posts with label Employee Trip. Show all posts Employee Trip Accounting in SAP FICO

2008-07-24 13:49:47

Use The actual travel expenses for an employee trip are determined by the system in Travel Accounting. To account employee trips, you have two options:Accounting of exactly one individual trip via a trip entry scenario Accounting of one or more trips via travel accounting Prerequisites You have to approve the employee trips first. Features On the basis of the trip facts, the system determines the accounting results. It displays the trip facts and the transfer amount for the employee trip via the standard form. Unlike in simulated accounting of an employee trip, the system saves the accounting results that are determined in the database. ...

SAP Chart of Account FICO General Ledger

2008-07-24 13:48:49

It defines the structure of G/L accounts. It is a list of G/L accounts used by one or more company codes. In that Chart of account you have to specify the length of G/L accounts. In SAP all the entries are document oriented. so from the balance sheet of any entry you can identify the root of an entry. so it's like a flow chart in computer terms. There are threee types of Chart of Account are there. 1.Operative Chart of Accounts2.Group of Chart of Accounts3.Country Chart of Accounts. 1.Operative Chart of Accounts is a Chart of Account you use for the company code. 2.For different chart of accounts(operative COA) for different company code, you can group the chart of account into one chart of account for internal reporting, but cross company code controllin...

Cost Elements not created for General Ledger Accounts

2008-07-24 13:48:11

How can I find out the GL accounts of Profit & Loss type for which Cost Elements have not been created? Is there a standard report to throw these exceptions?What is the best control to ensure that cost element is created for all expense accounts in GL? Well, the first thing that comes to mind is just download the GL Accounts, download Cost Elements and do a quick VLookup in Excel. That will tell you. That'll take you about 5 minutes or so. or You could try this respective transactions:OKB2;OKB3; andSM35 To prevent creating of GL P&L items without creating the cost elements on 4.6 / 4.7 there is an option to allow the automatic creation of Cost Elements whenever a G/L account is created in a Company Code. i.e. ...

What is GL At Company Level and Chart of Accounts FICO General Ledger

2008-07-24 13:47:40

Please explain what is meant by general ledger at company code level and chart of accounts level? General Ledger has two segments i.e., 1. Chart of Accounts Data (T.Code= FSPO)and2. Company Code Data (T.Code =FSSO) GL account master records are divided into two areas to that company code with the same chart of account can use the same GL account. The chart of account area contains the data valid for all company codes, such as Account Number. The Company code specific area contains data that may vary from one company code to another, such as the currency in which the account may be posted. Lets, suppose there are not segment both the segments are combined, at that time it will become difficult to copy the Company Code d...

Change Reconciliation Account of Customer Master FICO General Ledger

2008-07-24 13:46:55

There is no problem to change the account number in the vendor or customer master data, that is : All Document Items that were created in the old account will be posted in the same old account when you have a payment posting, compensations, etc. All document created after the change will be posted in the new account as well as the payment postings, compensations and others. The system will separate the postings in accordance with the moment at the documents were created. You can do a test in the development client before you do the change in the production. For example :- You can create a new reconciliation account because you want the G/L accounts to separate out sales. Just switched the setting in Customer Master an...

How to Configure FICO Reconciliation General Ledger

2008-07-24 13:46:20

In Co, we create Recon accts to keep Fi gl in balance with CO. Not all transactions affect FI gls, best example of it is internal order settlements, they use secondary cost elements and does not affect your G/l accts. To update FI side of it we maintain recon accts. These are primarily for cross company, cross functional and cross business area transactions. The number of recon accts to be defined is dependant on various factors, like how your management wants to see the reports.. whether they want to classify the cost based on CO object class or by Co types etc.. However the basic config you got to follow is: 1. Activate Recon accts (if you have created CO area newly, it would be active). use T.code: KALA 2. Assignment of Recon document type to the Controlling area. T.code: OKKP 3. Crea...

Step-by-Step Procedure for Customizing an Electronic Bank Reconciliation Statement FICO General Ledger

2008-06-25 05:21:05

To set up Electronic Bank Statements (EBS)Processing in SAP for most customers in North America.1. Create House Bank and Account ID (FI12)2. Setup EDI Partner Profile for FINSTA Message Type (WE20)3. Configure Global Settings for EBS (IMG)- Create Account Symbols- Assign Accounts to Account Symbols- Create Keys for Posting Rules- Define Posting Rules- Create Transaction Types- Assign External Transaction Types to Posting Rules- Assign Bank Accounts to Transaction Types4. Define Search String for EBS(Optional)- Search String Definition- Search String Use5. Define Program and Variant SelectionAdditional information is also available in the SAP Library under:Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank S...

Document flow confusion in SAP FI General Ledger

2008-06-25 05:18:54

I have a problem understanding basic things like how a document flows in the Sap system. When posting a customer invoice the subledger will be debited with that amount, now my confusion is will the same amount be posted to the G/L only or the very same amount will also be posted to the reconciliation general ledger - making 3 postings or The recon acc is the G/L . I don't see 3 postings happening because then 2 debits will be Posted against one debit -please clarify me on this.Also the different between the G/L, Special ledgers and the recon acc is not clear to me.Customer and Vendor accounts are maintained in a subledger. Posting to these accounts will also be posted to the A/R and A/P reconciliation accounts. All Reconciliation accouints are GL accoun...

What is "Real Time" Integration? FICO General Ledger

2008-06-25 05:15:46

What is "real time integration" advantage of SAP? What is the Config for Integration entry? How these entries get formulated in backend? Real time integration is nothing but the data posting to all the affected areas instantly when an activity is performed. For E.g. When you do a FI-SD integration, when a PGI is posted, the following entry is affected :1. Cost of Goods Sold Dr 100To Inventory Account Cr 100Here the Cost of Goods Sold is an FI entry and Inventory Account related to MM but both of them gets affected immediately when you post a PGI in SD.The updation of these entries when PGI is done is called Real Time Integration. The affect is shown in all FI, MM and SD modules once you save the entry.The configuration for the below entry is done in O...